Virtual Office Service

1. The Virtual Office "A Creative Solution to Success" 2. What Is A Virtual Office? 3. The Virtual Office: Who Needs It? 4. Benefits of a Virtual Office 5. Facilities of a Virtual Office 6. Payment Plan 7. Advantages to Virtual Clients 8. Virtual Office Services 9. Telephone Answering Services 10. Telephone Answering Services 11. Mail Handling Services 12. Mail Handling 13. Secretarial Support Services 14. Meetings & Conference Facilities 15. Meeting & Conference Rooms 16. Physical Office Use 17. How Virtual Reception Telephone Answering Works 18. Telephone Redirection of Calls 19. Other Services 20. Secure Data Storage Services 21. For Further Information Please Contact Stop Slide Show

The Virtual Office "A Creative Solution To Success"

THE TRADE CENTRE
89 East Street
Kingston
Tel: 948 – 8017
Fax: 922 – 7466
Email: aero@cwjamaica.com
Website: www.aerointel.com

What is a Virtual Office?

The Virtual Office gives your company an established presence, with a prestigious address and personalized telephone answering, mail handling, meeting facilities and support services, at a fraction of the expense. It offers all the impact of a permanent office, without the need or the cost of an actual office.

The Virtual Office: Who Needs It?

  • Any individual and or company needing a business address or the facilities of an office environment without the high rental costs.
  • Newly started businesses seeking a prominent presence with all the facilities and services of a well established company.
  • Ideal for the home worker or smaller business needing to attract the right clientele and expand their market segment.
  • Business seeking the flexibility of withholding capital, while enjoying all the modern amenities of an upscale office complex in a thoroughly professional and elaborate manner further enhancing the business image.
  • Multi-national companies seeking temporary office space.
  • All size businesses seeking office space from single occupancy to large extended open floor for varying periods.

Benefits of a Virtual Office

A virtual office provides:

  • A prestigious business address.
  • All the amenities of a permanent office without the need to actually be there 9 to 5.
  • Telephone call handling in the client’s business name, facsimile, secretarial services and redirection of calls, hold mail for pickup, receipt and redirection of mail.
  • 24 - hour remote access to client’s virtual office voicemail.

    Facilities of a Virtual Office

    • A professional corporate environment with fully equipped offices and meeting rooms
    • Telephone answering services
    • Unique telephone number allocated for your company
    • Mail handling services
    • High speed internet connectivity
    • Secretarial support services

    Payment Plan

    Renting a Virtual Office is very simple; all you need to do is sign a rental agreement.

    You may select payment options such as Monthly, Quarterly, Semi-Annual, Annually or Long-Term Advance payment plan

    Advantages to Virtual Clients

    • Reduced Overheads - no need to employ costly staff or procure new office space – just fix monthly payments starting at $5000.00 per month.
    • Professional Image - high quality receptionists and an established location that allows you to convey the best possible corporate image.
    • Reliable Support - no need to worry about staff illness, holidays our dedicated support team provide friendly professional service with one main point of contact.
    • Access to a wide range of support services including conference, recreational and meeting rooms.
    • Expansion - our virtual offices allow you to expand or test a new area with no set up cost just a minimal monthly cost.

    Virtual Office Services

    • Telephone Answering
    • Mail Handling
    • Secretarial Support Services
    • Physical Office Environment
    • Meetings and Conference Facilities

    Telephone Answering Services

    Ensures that all your telephone calls will be answered by our virtual receptionist in your company’s name and either a message taken via digital voicemail or your specific instructions passed on to your callers.

    Telephone Answering Services

    • A Dedicated Telephone Number answered in your company / business name
    • 24 - hour remote access to digital voicemail personal retrieval of messages
    • Message notification by various methods such as: SMS (text), fax, email or voicemail
    • Redirection of calls should you be unavailable, the virtual office receptionist will direct your callers to your virtual office voicemail or to the number instructed by you.

    Mail Handling Services

    • Provision of a mailing address
    • Prestigious Address, Mail Handling & forwarding
    • The Virtual Office receptionist will receive and redirect all postal mail and facsimiles.
    • Hold mail for pickup

    Mail Handling

    Virtual Office offers a receptionist service, during office hours, for recorded delivery items that need signing for and a mail log service to record each letter or delivery received in your company name.

    With Mail Log - Each letter that is received in your company name is recorded. You may request your mail log at any time, free of charge, in the event you are expecting a letter that you have not yet received.

    Secretarial Support Services

    • Use of fax, internet and other office equipment
    • Daily fax/email with summary of messages
    • Provision of an e-mail address for your personal use and company use
    • Access to a wide range of professional administrative services from secretarial to photocopying and bindings activities.

    Meetings & Conference Facilities

    • The Virtual Office provides meeting and conference rooms fully equipped with public address systems.
    • In addition refreshments, recreational areas, background music and party facilities are available.

    Meeting & Conference Rooms

    Meeting clients at the address used on your correspondence reinforces your company credibility.

    Our office spaces and meeting rooms are entirely neutral and contain no virtual office branding inside or outside the building that could detract from your company image.

    Physical Office Use

    • An ideal solution for when you may have periodical physical need for an office.
    • Access to high-speed internet connectivity
    • With the Virtual Office you receive minimum of 15 hours shared occupancy per month.
    • You have the option of upgrading at any time to a full-time office in the same complex.

    How Virtual Reception Telephone Answering Works

    Your own direct-dial-in telephone number is provided to divert your calls to, which are answered by our virtual receptionist. Message notification by various methods.

    Telephone Redirection Of Calls

    With telephone redirection of calls you can be sure that all your telephone calls will be redirection to your desired location when you are not around for any reason.

    Other Services

    • Fax 2 email, all your faxes are converted into an email, and sent to you as an attachment.
    • Immediate advice of each message by email message to your mobile phone
    • Meeting room hire - meet your clients at the same address, you correspond with them at.
    • Serviced office - for a real office, we have office space to suit your every requirement.

    Secure Data Storage Services

    • Archive Facilities
    • Secure on–Line Data Storage Facility
    • Administrator and User Level ID's

    For Further Information Please Contact

    The Virtual Office
    The Trade Centre
    89 East Street, Kingston
    Tel: 922 - 7646
    Fax: 922 – 7466
    Email: aero@cwjamaica.com
    Website: www.aerointel.com

    (A division of Aero International Shipping Ltd)